President Mary Depew called the meeting to order at 7:21pm at the Country Gourmet Restaurant.
 
Welcome and Introductions:
Brief Introductions to bring everyone back up to speed on who we are and what we do!
 
Minutes:  

The minutes from the Executive Board meeting of June 17, 2010 were reviewed, and accepted as recorded.



Need to capture: Priya Prasad has been nominated for the position of Parliamentarian; motion was made and carried to elect her into this role.
 
Auditor’s Report:  
A successful Auditor’s Report of the books up to Jun 30, 2010 was reviewed; will request approval at the General Association meeting on September 9, 2010.
 
Treasurer’s Report:  
Leslie Henry distributed the Annual Financial Report for July 1, 2009 to June 30, 2010, and the Proposed Budget for 2010-2011; will request approval at the General Association meeting on September 9, 2010.
 
Anne McCloskey asked about adding a separate budget line item to support the Common Ground program and/or add it onto our Direct Donation request form. She will continue to research info on $ amount needed, and in the meantime it will remain as earmarked under Gifts to the School.
 
Fundraising:
Corsages: Based on the last few years of corsage sales, and recognizing the shift of student desires, availability of  parent resources, and overall cost, FHS PTSA is recommending that we discontinue the sale of corsages.
 
Escrip: HUGE untapped market here; renewals are done but we need to find ways to get new folks to sign up.
 
Committee Reports:
Membership:  Envelopes aimed towards teacher and staff memberships are going over very well.
 
Volunteers/FlexForce: We are at 109; Bob reviewed his data on PTO Manager registrations by group and it’s improved efficiency in assigning tasks. Still need to get additional folks to sign up!
 
Reflections: This year’s theme is “Together We Can”. A flyer went out the last week of school. Application forms will be in the office, Barbara Pease will talk to Karen van Putten about getting the form or a link to the info added to the FHS website. We would like to work on blanketing the Arts departments with the Reflections information and get some applications into the hands of the various Arts teachers. Suggestion was raised to post some of last year’s entries to the website as well, Barbara Pease to talk to Sunny Buckarma for help with this. The deadline for this year’s entries is Oct 21, 2010.
 
Hospitality: Will be serving cookies at the Back to School event on September 16.
 
Students For Success: Stephen Shimshock is the administrator, he is on board and starting efforts.
 
Other: Mary Depew to talk to Mr Maxwell about how PTSA can achieve a bigger presence on the FHS website.
 
New Business:
Mary Depew reviewed some information with us on the 90/90/90 study, a nationwide literacy strategy study showing that having a diverse or underserved population does not mean that your school will be unsuccessful. Mary attended a collaboration event with the FHS staff to let them know that PTSA is fully supportive of their efforts.
 
Looking for ideas for guest speakers at the upcoming GA meetings, although it was brought up that low attendance can make it uncomfortable when inviting guests. Please submit any ideas!
 
Need to follow up on possible conflict regarding competing driving programs, PTSA vs. Sophomore class.
 
Also follow up on Proud Fremont Parent apparel and how to provide, yet prevent conflict with Athletic Boosters. NOTE: we would very, very much like to see a zip up hoodie offered. J

Decision was made to hold quick Executive Board meetings at 6:00 on the evenings of the General Association meetings.
 
Meeting Adjourned  8:30pm

President Mary Depew called the meeting to order at 7:14 p.m.

Mary welcomed everyone and reviewed a variety of forms available on the front table.

Firebird Wear is becoming the must have item! Help drum up school spirit and wear your Fremont colors everywhere you go! The Athletic Boosters are selling new spirit wear, pick up your order form today!

PTSA Membership cards are now available – see Lillian McCrorie.

We have several Special Guests tonight:

FHS Principal James Maxwell

FUHSD Superintendant Polly Bove

FUHSD board member Nancy Newton

FUHSD Associate Superintendent Glen Evans

FUHSD Enrollment and Residency Manager & CFSCPTA President Julie Darwish

2 Student representatives

Message from Principal James Maxwell:

Thanks for everyone’s support over the past year.

Community day was so successful the teachers want to do it every year/spring.

Thanks to everyone for the Yes on recent parcel tax vote.

Annual Watermelon Fun Run was held today.

Teachers are appreciating having covered parking!

Message from FUHSD Superintendant Polly Bove:

Track and Field project, goal is for completion by Graduation.

New construction Items: 20 new classrooms and science labs in the 30/40 wings. fyi, expect 2 yrs minimum before start.

Fascinating Fact: College Tracker gives us the ability to look at GPAs out of UC schools, and… Fremont kids have the highest GPA!!

Polly clarified a misperception that “half” of the $198M bond money is being spent on tracks and fields. It’s actually less than one quarter of the bond money at ~$42M.

Polly also clarified that a recommendation of unification of FUHSD, SSD, CUSD is NOT happening.

Another clarification answering “Why did FHS turn down title 1 funds?” Title 1 funds combined with rules surrounding No Child Left Behind, means we would be given ‘program improvement’ status which has unwanted ramifications.

To find out details of the many items that Polly discussed, please visit the FUHSD website at http://www.fuhsd.org.

Minutes Approval:

The minutes of the April ’10 meeting were reviewed and accepted as recorded.

Auditors Report:

Lillian McCrorie presented the Auditor’s Report of the books up to 6/30/10 for Anne McCloskey who was unable to attend; one discrepancy of $.40 was noted.

Treasurer’s Report:

Leslie Henry reviewed the financial reports.

Mary Depew highlighted the added line item, the “Tim Shannon Project”.

Question arose as to why we don’t do restaurant dine out fundraisers – Lillian McCrorie offered that all of the individual groups do them to fund their own programs. Same with recycling cartridges, and such.

Bills to Pay:

Council Membership dues          673.75

Council Reflections            35.00

FOL         475.00

Emergency assistance         300.00

SFS           30.60­­__

Total          1514.35

Committee Reports:

Membership - new members from math dept! and membership cards are here, please pick yours up.

Reflections - “Together we Can” ASB put up posters, entry forms in office, one application has already been taken! Deadline for entries is Oct 21. Teachers have also been notified, and they have forms for distribution as well.

Hospitality – Back To School is next Thursday – please bring cookies!

Students For Success – SFS is a program for kids to come in during 7^th block up until 5pm M-Th for homework time, and tutoring access from NHS. Parents welcome to volunteer tutor, please help!! Expect to be fully operational by 9/20.

The meeting was adjourned at 8:57 p.m.

President Mary Depew called the meeting to order at 7:04pm in the FHS Student Center.

Minutes Approval:

The minutes of the Aug 24 EB meeting were reviewed (soft copy) and accepted as recorded.

Introductions all around for benefit of our student reps – thanks for coming, Emma and Tricia!

Treasurer’s Report:

Leslie Henry reviewed the financial reports.

Direct Donations are doing very well, as is Membership -- the entire math dept became members and received a nice bagel, fruit, and coffee breakfast for their efforts. Thank you Math Dept, tell your friends!!

Bills to Pay:

Math Dept Bagel Breakfast (under Presidents expense)                            $56.88

Council Luncheon fees for Sue L. and Mr. M. (under Council Events)          $16.00

Council Membership dues (48 people @ $3.85 ea + insurance)                 $380.08

Total                                                                                                      $452.96

A motion to pay the above bills was made and carried.

Other Donations: Friends Of the Library $50 (multiple folks)

Committee Reports:

Membership– We are now at 214 members, total!!

Volunteers/Flex Force- Volunteers on PTO Manager are UP from 109 in September to 151 in October. Boosters had a huge jump from 21 to 66, they also contributed $75 towards PTO Manager.

Hospitality– Dec 8^th date set for Staff Brunch, exact time TBD.

Reflections- “Together we Can” deadline is next week, no entries as of yet. Any submissions will be put on display at Da Kine Café, Barbara to meet with owner next week to arrange logistics.

Students For Success– Mary read report from Stephen Shimshock: SFS is going very well, tutors are training and will start Monday 10/18. SFS raffle is starting up ($20 every 2 weeks). Currently have ~100 students signed up for SFS program, as well as ~80 tutors!

New Business:

Emergency Backpack Project:

We need 90 backpacks (uniform color/style bag) to have one in every classroom and one in main office. Also need to establish a yearly assessment and renewal process. Will appeal to local merchants for donations as well as to parents for additional help. Open campus creates challenges in an emergency, as do classroom rosters as they change frequently. Need to talk further about lock down needs. Need to be sure to incorporate new Backpacks into current school/district procedures. Lisa McManis to evaluate and summarize details and present at future meeting.

$500 scholarship from CFSCPTA:

Mary requested and received(!) a $500 scholarship from CFSCPTA to benefit Common Ground and Camp Everytown.

Tim Shannon Project

Reviewed the funding request form that will be distributed to the arts teachers which they will then fill out with their proposed “Use of Funds”.

PTSA Partnership with ASB:

A motion to split Idrive Safely efforts and proceeds between PTSA and ASB was made and carried.

The meeting was adjourned at 8:30 p.m.

President Mary Depew called the meeting to order at 7:08 p.m. at the FHS Student Center.

Minutes Approval:

The minutes of the Oct 10 EB meeting were accepted as recorded.

Treasurer’s Report:

Leslie Henry reviewed the financial reports. We had some new income from membership, Escrip, and the idrive safely program. One slight modification to be made under President’s Expense, $16 to be moved to Council.

Bills to Pay:

Total:                         $199.00                                               

A motion to pay the above bill(s) was made and carried.

Committee Reports:

Membership– Plan to print up some new membership envelopes to have available at the Dec 8 Brunch.

Volunteers/Flex Force– 5 new members, including one very resourceful volunteer from outside FHS who found us through a Yahoo Group!

Hospitality– Dec 8^th Staff Brunch, to be held in cafeteria as it has more room; 7:35am start.

Reflections– We had four students submit five entries: 3 literature, 1 visual art, and 1 photography. Two of the literature pieces, a story and a poem, went on to council level!

Students For Success–Still growing in numbers, and having a blast. Over 200 tutees signed up at this point in time, group has started their raffle program and have had two winners receive $20 dollars each.

New Business:

Discussion and Brainstorm of possible Parent Ed topics:

“Race to Nowhere”

“Teens, Alcohol and Driving”

DUI Accident Reenactment  

Intervention Training

Idea to bring over and share the ‘bravery’ skills learned in Common Ground and Camp Everytown.

Idea to ask families at beginning of the year: “What are some topics that you like to learn more about?

Old Business:

Emergency Backpack Project update – Lisa did an amazing amount of research and data compilation, she shared her backpack and its contents. Decided to call a special General Association meeting on Dec 9 to request backpack purchase approval, special meeting request signed by five board members as per bylaws.

Items to Hold until next EB meeting:

ByLaws Review        

Tim Shannon Project update

The meeting was adjourned at 8:45p.m.

President Mary Depew called the meeting to order at 7:10 p.m.

Minutes Approval:

The minutes of the Nov 18 meeting were accepted as recorded.

Treasurer’s Report:

A little bit of income $300 from matching National, idrive safely (to be split with ASB), one new member. $550 Donated for backpacks from just two people!

Bills to Pay:

A motion to pay the above bills was made and carried.

Committee Reports:

Membership– cards still available for pickup.

Volunteers/Flex Force– status quo, nothing new, minimal activity.

Hospitality– Dec 8^th Staff Brunch went VERY well, staff said it was the best ever! Cafeteria as a venue was much easier to move around in.

Reflections– We have a poetry entry moving on to council!! Council awards ceremony to be held at FHS, so our student will receive an award at their home site in front of their peers.  http://www.fhs.fuhsd.org/reflectionsentries

Students For Success– no update at this time.

Old Business:

Emergency Backpack Project – as we are underprepared for an emergency, it was determined that we need a serious amount of emergency supplies. Researched 2 scenarios: assembling ourselves, or going with a company (Nexxus) that does it. 90 emergency supply backpacks w/90 first aid fanny packs. Including content cards, total is $10,445.38 ($116.06 per backpack). Minus $1050 ($500 budgeted + $550 donation) = $9395.38.

A motion was made and carried to go forward with the backpack project and this amount to bring a higher level of safety to our campus.

A VERY Big Thank you goes to Lisa McManis for all of her hard work!!

Lillian thanked Mary for finally bringing this project from the back burner to the forefront.

New Business:

Nominating Committee – need to elect a committee, note: we have three officers that cannot participate as they have reached their limit of participating twice.

Honorary Service Award committee - need to elect.

Request for Partnership with ASB: Tricia Floerchinger and Emma Dugan presented a request for PTSA assistance in providing desserts and refreshments for the upcoming Winter Formal. Decision was made to  use PTO manager to communicate the need for donations.

Items to Hold until next EB meeting:

ByLaws Review           

Tim Shannon Project update

The meeting was adjourned at 8:11p.m.

Attendees:

Mary Depew, Leslie Henry, Anne McCloskey, James Maxwell, Lillian McCrorie, Terry Chavez, Bob Loftis, Priya Prasad, Barbara Pease, Tricia Floerchinger, Emma Dugan, Stephen Shimshock

President Mary Depew called the meeting to order at 7:05 p.m.

Minutes Approval:

The minutes of the Dec 9 meeting were accepted as recorded.

Treasurer’s Report:

Received a total of 3 backpack donations, $640 total! Some Escrip $$ came in, as well as Idrive safely; matching donations are going great!

Bills to Pay:

A motion to pay the above bills was made and carried.

Committee Reports:

Membership– Nothing new, still have cards to hand out.

Volunteers/Flex Force– PTO request went out for snack donations for Saturday’s Winter Formal and for residency check help on 1/29.

Hospitality– No updates at this time.

Reflections– 50% of our entries have advanced to District Level! These students have received Borders gift cards for their efforts.

Students For Success– Slightly fewer members this year but program is much more successful than in past. Need supplies and Would also like a banner to advertise; need something very weather-proof, Stephen working on quotes.

Motion was made and carried to release up to $500 out of PTSA grant money for Stephen to go ahead and purchase banner and/or supplies.

New Business:

Nominating Committee – Priya presented the slate of candidates: Tammy Michels, Shilpa Mannikar, Priya Prasad.

Motion was made and carried to accept Nominating Committee.

Mid Year Audit Update – Anne said that everything balanced although there is one outstanding check for $75 to Athletic Boosters from 2010 Community Day.

Upcoming meeting conflicts: Mary Feb 10, Mary and James May 12. Lillian has graciously volunteered to help cover. J

Tim Shannon Project update – One request was submitted by Billy Houck for the purchase 5 garment racks for ~$466.

Motion was made and carried to grant the first Tim Shannon Award to Billy Houck for the FHS Theatre Program!

Emergency Backpack Update – backpacks are being “built”, 1 item for fanny pack is on backorder, causing possible one to two week delay.

Honorary Service Award committee – Lillian, Terry, Bob have volunteered to be on the committee.

Race to Nowhere, Jan 26^th 7pm in Auditorium.

The meeting was adjourned at 8:27p.m.